Section 1. The name of the organization shall be the Rocky Mountain Depression Glass Society (RMDGS).

Section 3. Said Society is organized exclusively for educational and charitable purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

The Society shall exist:

• To aid in the preservation of American-made Depression Era glass and china;
• To provide members with an opportunity to exchange knowledge, thereby broadening the knowledge of all members;
• To promote public interest in studying, collecting and preserving Depression Era glass and china;
• To further support the preservation of said glass and china through contributions to other organizations that qualify as exempt organizations under section 501(c)(3).

Section 5. Upon the dissolution of the society, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of the society is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

Section 1. The membership of the RMDGS shall be divided into two classes: Adult and Junior.

Section 2. The adult members shall constitute the governing body of the RMDGS, from which all officers shall be chosen.

Section 3. A junior member shall be an individual under 16 years of age. A junior member shall have all of the privileges of an adult member, except the right to vote and to hold office.

Section 4. Visitors will be welcome at all meetings and will be encouraged to become RMDGS members.

Section 5. Members shall receive, at least annually, a list of the RMDGS’s current members.

Section 6. Members shall receive a copy of the RMDGS’s Constitution and Bylaws whenever it is revised.

The annual dues will be as specified in the bylaws.

Section 1. The elective officers of the RMDGS shall be President, Vice President, and Secretary, each elected for a term of one year, and Treasurer, elected for a term of two years. Officers shall serve without compensation. No individual may serve more than two consecutive terms in the same office.

Section 2. The officers shall have the usual duties delegated to their respective offices and as specified in the bylaws.

Section 3. Each officer, at the expiration of his/her term of office, shall deliver to his/her successor all books, records, moneys, papers, or other property of the RMDGS in his/her possession.

Section 4. Upon the resignation or removal of an officer, a special election shall be held to elect a successor to complete said officer’s term of office.

Section 5. Officers may be removed for nonperformance of duties or other compelling reasons. A majority vote of a quorum is required after notification has been given to the entire membership that such action is to be considered.

Section 6. One or more of the officers, or someone personally appointed to represent them, shall be present at any meeting or function officially involving the RMDGS.

The President may appoint such committees as he/she deems necessary for the conduct of the affairs of the RMDGS. The President shall be an ex-officio member of all committees.

Section 1. Regular meetings will be held as specified in the bylaws.

Section 2. Special meetings of the RMDGS or its officers may be called by the President, if deemed necessary.

Section 3. A quorum shall consist of the voting membership present at any regular or special meeting. All meetings must be announced in advance.

Section 1. The constitution and bylaws may be altered or amended only by a majority vote of a quorum after notification of said changes to all members and allowing for the submission of absentee ballots.

Section 2. All amendments will go into effect immediately upon passing vote.

Section 1. A Nominating Committee shall be appointed by the President to select a slate of officers for the coming fiscal year.

Section 2. The slate of nominees will be presented at the meeting specified in the bylaws. Nominations from the floor may be made at this meeting with the prior written consent of the nominee.

Section 3. No individual may be nominated for more than 2 offices on any slate.

Section 4. Officers will be elected by secret ballot.

Section 5. Absentee ballots will be available upon request for those unable to attend the meeting at which officers are to be elected. Absentee ballots must be in the hands of the Secretary prior to the beginning of that meeting.

Section 6. Ballots must be counted and the results announced by the Nominating Committee.

Section 7. A simple majority vote of a quorum is required for the election of the slate of officers.

Section 1. No officer, committee, or member shall conduct any business or incur any expense in the name of the RMDGS unless the same has been authorized by the officers or a majority vote of the membership at a regular meeting.

Section 2. RMDGS financial records shall be reviewed at the end of the Treasurer’s term of office, but not less than each 2 years.

1. Help to promote the preservation of and education about Depression Era glass and china.
2. Provide programs and hosts for all meetings in keeping with the Vice President’s program schedule.
3. Pay dues in a timely manner.

ARTICLE III: OFFICERS’ DUTIES

1. The President will:
1. Preside at meetings;
2. Insure that the RMDGS business is conducted in an orderly and timely manner;
3. Appoint such committees as deemed necessary for the proper conduct of the RMDGS’s business; and
4. Serve as an ex-officio member of all committees.
2. The Vice President will:
1. Preside at meetings in the absence of the President; and
2. Prepare an annual program schedule to include the major presentations, plus such other programs and activities as the membership may request, and a list of hosts/hostesses to provide refreshments.
3. The Treasurer will:
1. Preside at meetings in the absence of the President and Vice President;
2. Maintain the financial records of the RMDGS;
3. Insure that all expenditures have been properly approved;
4. Provide a written receipt for all moneys received.
5. Insure that proper written documentation is provided for all disbursements;
6. Insure that the checkbook is available at all meetings;
7. Provide a monthly report of the RMDGS financial status;
8. Insure that all bills are paid within 30 days of receipt;
9. Reimburse each meeting’s host/hostess up to $25.00 for refreshments.
4. The Secretary will:
1. Preside at meetings in the absence of the President, Vice President, and Treasurer;
2. Record the minutes of each meeting;
3. Answer correspondence, as necessary;
4. Provide highlights of the minutes of each meeting to the President, editor of the newsletter, and selected organizations and publications within ten (10) days of the meeting.

Section 1. Officers will be elected each year at the regular July meeting.

Section 2. The period of office for all officers of RMDGS shall begin in September and end in August.

Section 1. The RMDGS shall sponsor a show during the last full weekend of April of each year.

Section 2. The President will appoint a Show Committee which will be responsible for conducting the annual show. The committee will be responsible for the preparation of the budget for the show and will make regular reports to the membership on the preparations for the show.

Section 3. The Show Committee shall submit a budget for the next year’s show no later than the October meeting. The approved budget constitutes authority for the expenditure of budgeted funds.

Section 1. A newsletter will be sent to all RMDGS members each month containing the activities and news items of the RMGDS.

Section 2. An adult member of the RMDGS will be appointed by the President to serve as editor of the newsletter.

Section 3. Articles and news items must be received by the editor not later than the seventh calendar day of the month.

Section 1. An adult member of the RMDGS will be appointed by the President to serve as Librarian.

Section 2. The Librarian will:

1. Have custody of the publications (the term "publication" includes books, pamphlets, catalogs, films, videotapes, etc.) belonging to the RMDGS and will bring them to all regular monthly meetings;
2. Keep members informed of new publications of interest to the RMDGS;
3. Request funds for the purchase of appropriate publications; and
4. Report on overdue publications and fines due.

Section 3. Members will be allowed the use of up to three publications per household at one time for a period of one month, i.e., meeting-to-meeting. Such loans may not be renewed until the publication has been back in the library for at least one month.

Section 4. If a publication is not returned when due, a fine of $1.00 per publication will be charged. An additional fine of $1.00 will be charged for each additional month the item is overdue. Fines will be turned in to the Treasurer for deposit. Cumulative fines will not exceed the replacement cost of the publication.

Section 5. All publications will be turned in at the July meeting and an audit of the library will be conducted by an adult member appointed by the President. No publications may be checked out at the July meeting.

Section 6. Purchases of additional publications will be as approved by the membership at a regular monthly meeting.

The fiscal year of the RMDGS will be from September 1 of each year through August 31 of the following year.

Regular meetings will be held at 7:30 p.m. on the third Tuesday of each month, except August and December.

Section 1. The annual dues for the RMDGS shall be determined by simple majority vote of the membership.

Section 2. Dues are to be paid no later than the September meeting of each year.

Section 3. New members joining after April 1 will be credited for the remainder of the current year and the following fiscal year.